Email and Calendar Management in Microsoft Outlook

Going out of your email and into your calendar to make schedules takes up time you could be using for other tasks. There's a faster solution.

Email and Calendar Management in Microsoft Outlook

We only have so much time in our workday so finding ways to speed up tasks is essential. It’s common to get emails asking you to set aside time in your calendar to complete a task. This means you then have to go out of your email and open up your calendar to check your availability, which takes time. Good news! There’s a faster way to do it!

Step One

When you are in your Outlook email, there is a handy shortcut to get to your calendar. Rather than having to go to another window and then open your calendar, you can open it directly from your email.

If you look in the bottom left corner of your Outlook email screen, you will notice a little calendar icon. Hover over the icon and then right-click. This will bring up a menu of options including Open in New Window, Dock the Peek, Show the Peek, and Options. Left-click on Open in New Window and your calendar will open in a second window.

Step Two

This will result in you having two Outlook windows open. You can now decide how you want to display your two windows. You have three options to choose from.

If you have a second monitor, you can drag your calendar over to that monitor, so you can see both at once. This is helpful because you don’t have to flip back and forth, and you can easily see your email request and your calendar at the same time.

Another option is to have both windows open side by side. This has the same benefit as a second monitor in that you can see both windows at the same time.

You can also switch windows using your Windows Taskbar. This isn’t quite as helpful since you can’t see both windows at once, but it will get the job done.

At K² Technologies, we want to help you with your Microsoft needs. Contact us today for more information.