How to Create and Edit Auto text Entry in Microsoft Word

If you are tired of creating the same blocks of text such as company name and address in Microsoft Word, you can use Auto Text.

How to Create and Edit Auto text Entry in Microsoft Word

If you are tired of creating the same blocks of text such as company name and address in Microsoft Word, you can use Auto Text.

How to create an auto text entry

To create an auto text entry, you need to open a document that contains the text or graphics you want to use in other word documents. Make sure the show/hide option is enabled. When you select show/hide it displays paragraph marks and other non-printing characters.

Next, select the phrase, sentence, or portion you want to store as a reusable auto text entry. Your entry could include formatting text and images and then go to insert in the text group. Look for the quick part gallery to create, store, and reuse pieces of content including auto text, document properties like title and author and fields. All of these reusable blocks of content are also called building blocks.

A faster way to get to the same place is with the keyboard shortcut alt f3. First, enter a unique name for the auto text entry. It can include letters, numbers, or spaces. If you want to use shortcuts to replay this entry, choose a short one-word name. It could even be just one letter or a name with four or more characters, but it will trigger the auto complete feature which will enter an auto text entry.

Edit an auto text entry

Here is how to edit your auto text entry

  • Insert the auto text entry to your document
  • Change the text you want
  • Choose the text you want in an auto-text entry
  • Add the auto text entry

Auto text entries in Microsoft Word are a great way to reduce errors and save time when adding text and content to your documents. Please contact us for IT consulting to support you with Microsoft technologies.