Stop Wasting Time Booking Meetings: Use Microsoft FindTime Instead
Trying to schedule a meeting with colleagues across an organization is cumbersome at best, having to deal with everyone’s busy schedules. This wastes so much time trying to figure out how to make meeting times that work. Very often you can’t, which means some people will be absent from attending key meetings. Instead of wasting time booking meetings, jumping between calendars, emails, and phone calls trying to schedule a meeting time that works, use Microsoft FindTime instead.
What is FindTime?
FindTime is an Outlook add-in that allows you to find time to meet with others quickly. FindTime helps you pinpoint times to meet by looking at available free/busy data for your attendees as well as creating a poll where attendees can vote on the times you suggest, and even suggest new times themselves!
Save Time With Find Time
You will save time with FindTime, which is the fastest way to decide on a meeting time. It allows people to book their preferred time, so you quickly find times that suit all your attendees. You simply send your attendees an email with suggested dates and times they can vote on. Your attendees will receive a visual summary of voting to date, helping them choose the date and time that suits them best. Once your request reaches a consensus, FindTime automatically sends out the meeting invite on your behalf.
Find The Best Times
Microsoft FindTime shows what days and times work best for you and your attendees by using free and busy data. Once you propose your selected times to all attendees, they get to vote on which times suit them best, reaching a consensus. FindTime can allow you to schedule a meeting with multiple people across several companies across three timezones in 3.5 hours with only a single email.
Whether you need to schedule a meeting with colleagues or clients, you only need an email address. Your clients and colleagues do not need to have downloaded the app – they only need the internet and an email address for it to work. You can even send a test invite to see how it works by adding a second email address to the To: or Cc: line, and you are in business. Not all your recipients of the FindTime email request use Microsoft 365, this doesn’t matter as their email address is all you need. Of course, your organization will need to be on Microsoft 365 to use the app.
Safe And Secure
You don’t need to worry about potential data breaches because, for added security, FindTime encrypts personal information such as your email address in Microsoft Azure. FindTime also encrypts information about the invites you create, such as the email subject, the attendees, and the email body, so it’s safe and secure.
Let Us Help You
When you partner with K2 Technologies, you immediately have access to a team of experts in Microsoft software, providing cutting edge solutions for tomorrow. The professionals at K2 Technologies are experts in keeping your business running effectively and efficiently, saving you time and money.
If you’re looking to spend more time meeting rather than trying to find time to meet, click here to get in touch with our representatives or call us at 307-200-7552 to find out more about FindTime today.